Tuesday, April 28, 2015

How to Customize Existing Tabs on the Ribbon in Office 2013

Technobiru :

00_lead_image_custom_group

The Ribbon in Microsoft Office 2013 provides quick access to many features and options by default, but it can be further customized to fit the way you use it. You can add a custom tab to the ribbon or you can add commands to the existing tabs.

To add commands to an existing default tab on the ribbon, right-click on any empty space on any tab and select “Customize the Ribbon” from the popup menu.

01_selecting_customize_the_ribbon

The “Customize the Ribbon and keyboard shortcuts” screen on the “Word Options” dialog box displays. To add commands to a default tab, you must add a custom group to the tab first. Select the tab to which you want to add commands, and click “New Group” below the list of tabs.

NOTE: You can rename and change the order of the default tabs and groups that are built into the ribbon in Office 2013. However, the default commands available on these default tabs cannot be renamed or reordered, and you cannot change the icons associated with these default commands. The default commands are displayed in gray text in the list on the right side of the dialog box.

02_clicking_new_group

The new group is added to the end of the list of groups on the selected tab. Custom tabs and groups are distinguished from default tabs and groups with “(Custom)” after the name, but the word “(Custom)” does not display on the ribbon.

Make sure the new group is selected and click “Rename” below the list of tabs.

03_clicking_rename_for_group

On the “Rename” dialog box, enter a name for the new group in the “Display name” edit box. Optionally, you can select an icon to represent the group when the ribbon is resized such that the group cannot be fully displayed.

04_renaming_group

The name of the group changes in the list. To select a command to add to the group, select an option from the “Choose commands from” drop-down list, depending on which command you want. We’re going to add commands to our new group that are not currently on the ribbon, so we will select “Commands Not in the Ribbon.”

05_selecting_commands_not_in_the_ribbon

Scroll down the list of available commands, click on one you want to add, and click “Add.”

06_adding_command_to_new_group

The command is added under the new custom group. Add more commands as desired to the new custom group. The commands are listed in the group in the order that they are added; however, you can use the up and down arrow buttons to the right of the list of tabs to rearrange the commands in the group.

07_command_added_to_new_group

When you’ve added all the commands you want and arranged them in the desired order, click “OK” to accept your changes and close the “Word Options” dialog box.

08_closing_word_options_dialog

The new custom group of commands is added to the right of the default groups.

09_new_group_added_to_home_tab

If you want your custom group further to the left on the tab, you can easily move it. Access the “Customize the Ribbon and keyboard shortcuts” screen on the “Word Options” dialog box as described earlier. Select the custom group in the list of tabs on the right and click the up arrow to move it to the left on the tab. Click the down arrow to move it to the right.

10_moving_group

To remove a custom tab, select the tab in the list on the right and click “Remove.”

11_removing_custom_tab

Customization of the ribbon is specific to the Office program in which you are working at the time and does not apply across the other Office programs. The ribbon can be customized in all Office programs that include the ribbon. If the names of the tabs on the ribbon are in all caps and you don’t like that, the capitalization of the tab names can be changed.

You can also customize the Quick Access Toolbar. Once you’ve customized the ribbon and the Quick Access Toolbar, you can back up your customizations. This allows you to re-import them if you delete them at one point and then want to add them in again or if you have to reinstall the program.

Lori Kaufman is a freelance technical writer who likes to write geeky how-to articles to help make people's lives easier through the use of technology. She loves watching and reading mysteries and is an avid Doctor Who fan.

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